Payroll Myths

The world has advanced, but one thing that still prevails since ancient times, it’s myths and misconceptions.  Almost everything in the world has myths and misconceptions spread related to it, and payroll management is not an exception.

An integral part of business management, payroll management relates to calculating and sorting the salaries of employees in a company. Let’s take a look at some common myths and misconceptions people believe about this aspect of managing a business:

1.  Payroll is Just About Calculating Salaries

Payroll is frequently misunderstood as a method of compensating employees for their labor. The reality, on the other hand, is rather different. Firstly, you need to understand that payroll cannot be categorized solely under HR. It also entails accounting procedures. Also, the payroll process includes calculating salaries based on leave policies, but that is only one aspect of it. It also handles time and attendance, as well as deducting TDS and contributions for PF, ESI, PT, and other benefits. So, payroll management is ultimately much more than merely calculating salaries.

2.  It is a one-time task

This is a far cry from the truth. Setting up a payroll framework is a continual activity that does not end with the installation of payroll software programs. So, even if you are using the most advanced payroll software, you will have to work for the software to work. It won’t automatically do its job without you instructing it to do.

The procedure must be evaluated on a frequent basis and updated on a regular basis. And that’s how you make it run as efficiently as possible. Using online payroll software, you must continually remove repetitive processes, identify error-prone locations, and identify time-consuming portions.

Changes in the workplace, legal requirements and technological advancements all contribute to payroll being a continuous operation. Also, remember to audit your payroll software and the entire process on a regular basis.

3.  Payroll can be processed by anyone in the HR/Finance department.

Payroll involves very sensitive employee information; thus, it can’t be handled by just anyone. This is why companies usually assign payroll management to specialists with the required expertise. They also ascertain that payroll managers are aware of the process to manage sensitive information in addition to understanding taxation and its statutory issues. Also, payroll managers are bound to maintain the security of your payroll data by signing a confidentiality agreement.

4.  Payroll isn’t about strategy.

Payroll is more than just transactions. There are a number of strategic operations that go into making a payroll process run well.

Payroll components are thoroughly examined to verify that your payroll adheres to industry standards, benefits employees, and provides you with a competitive advantage. But, you need to make sure your payroll and company objectives are in sync.

5.  Payroll doesn’t impact employee retention and productivity

Employees are motivated by both monetary and non-monetary considerations. And both have an impact on their experience in the company.

To put it simply, employees’ faith in the organization grows as a result of an effective payroll system that includes precise payments, payslip issuance, etc. This fosters a transparent culture, lowers staff turnover, and improves employee satisfaction.

6.  Payroll is Just all about taxes.

To save money, companies that outsource the full payroll process frequently handle taxation in-house. However, by not entrusting the process to specialists, they end up inflating the cost by a factor of ten due to non-compliance and harsh fines.

However, many believe that employees taxes are not part of payroll management. This is, however, untrue. Employers must withhold payroll taxes from employees’ gross salaries in a fair manner. The payroll staff then pays it to the government on behalf of the employees.

7.  Payroll outsourcing is a waste of money.

It is a prevalent misperception that handling payroll in-house is easier and less expensive. However, again, it’s not the reality.  In order to conduct payroll in-house, you’ll need the following items:

  • Upgrading and maintaining your payroll software takes time and money.
  • An internal IT department.
  • Frequent IT hardware support
  • Extra time and money for staff training, payroll administration and taxation, and compliance.
  • Errors and non-compliant practices are high danger.
  • The cost of fines and penalties if you make a mistake.

Managing all these tasks and resources doesn’t exactly make in-house payroll easy. Thus, most companies are left with the option of outsources.